Parent Corner

Health and Safety in PS 38

Parent Information and Workshops



Shelby will once again be in school! Shelby is a hypoallergenic dog. She has hair not fur. Our plan is for her to be in Room 40 so she can work with her students.

Please join us and we can discuss your concerns. The meeting will be recorded and posted in Shelby's Classroom. 

Permission slips will be sent out on Wednesday Sept. 22, 2021.

Home Health Screening

Parent note- Health screening information

Health Screening Tool

Before entering school buildings each day, every student and staff member must complete the Health Screening Form to confirm that they are not experiencing any symptoms of COVID-19, have not recently tested positive, and are not currently required to quarantine based on close contact with an infected person.

We recommend bookmarking (Open external link) on your device so you can quickly and easily complete the form before sending your child to school each day.

Remember, if your child feels ill, do not send them to school! We want to keep your child and our school communities healthy and safe, and we must all do our part.

For your convenience, we encourage you to download the Health Screening Tool on your phone.

In addition to at-home daily health screenings, random temperature checks will be done at the school upon entry using hand-held, non-touch thermometers. 

Students, staff and visitors can complete the health screening in 2 ways:

  1. Use the online health screening tool - Download the APP on your phone  OR
  2. Print and Fill Out the paper version each day and bring it to school. 

A printable version of the health screening questionnaire can be found at

Please NOTE:

BUS children

Families must complete the screening and fill out the paper questionnaire prior to boarding the bus. Bus personnel will not be conducting screenings. Upon arrival at the school, staff check for clearance and collect the forms.

Morning DROP-AND-GO students who are brought to school by car:

Families  must complete the health screening prior to dropping off their children at the school.

Should you have any questions or want additional information please go to


Covid Testing IN School

Submit an Updated Testing Consent Form for Your Child

It is important that you provide consent for your child to participate in the in-school testing program. Submit your updated testing consent form for your child using your NYC Schools Account (NYCSA) at external link) or by downloading the form online from the COVID-19 In School Testing for Students page and providing the completed printed form to your child’s school.

Testing consent forms submitted in the previous school year expire on September 30, 2021. If you previously provided consent, your child may be tested this month as part of the in-school testing program—however, for your child to participate in the testing program for the remainder of this school year, you must submit a new consent form.

Student Consent form 2021-2022

Covid test video

Watch how the Covid test will be done at school

Technology Help Desk

NYC DOE Help Deck-Technical Support
Call the DOE Service Desk at 718-935-5100.

Technology Help-NYC Technology Help Desk 


iPad Troubleshooting One-Page revised again 1.pdf 


NYC DOE Attendance Policy


Regular school attendance is crucial to learning successfully. Here are attendance policies for the 2021-22 school year:

In-person: To be marked “present,” your child must be physically present in the classroom or school learning environment for at least one instructional period during the school day.

Remote: When students must be remote (for example, when they are quarantining or their school buildings are closed in whole or in part), they must be virtually present for synchronous or asynchronous instruction during the scheduled program day.

NYC Messages for Families

Google Classroom 2010-2022

The DOE creates a student account for every single New York City public school student, including 3K and Pre-K students. With your DOE student account, you can access an array of DOE technology platforms, including:

  • TeachHub,
  • iLearnNYC
  • Google for Education,
  • Microsoft Office,
  • Zoom,
  • and more.

For help with these accounts please go to DOE Student Accounts

For families who have not used Google Classroom before, or for a refresher, please go to How do I sign in to Classroom? 



It is the policy of the New York City Department of Education (DOE) that, in accordance with § 504 of the
Rehabilitation Act of 1973 (§ 504), no otherwise qualified person with a disability shall, solely by reason of
their disability, be excluded from or otherwise denied participation in, be denied the benefits of, or be subject
to discrimination under any program or activity sponsored or provided by the DOE. Confidentiality rights of
persons with disabilities will be respected.

Chancellor’s Regulation A-710 sets forth the DOE policies and procedures, including complaint procedures,
for students attending DOE schools and programs who are qualified individuals with disabilities as defined in
§ 504 and who are in need of accommodations in order to participate in DOE programs.
Chancellor’s Regulation A-830 sets forth the DOE’s anti-discrimination policies and procedures, including
complaint procedures, for employees, parents of students, students and others who do business with, use
DOE facilities or otherwise interact with the DOE.

Direct inquiries regarding student § 504 rights or procedures to:
For Students and Parents: § 504 Program Manager
Office of School Health
42-09 28th Street, CN#25
Long Island City 11101
(718) 310-2429

External Resource: U.S. Department of Education
Office for Civil Rights
32 Old Slip, 26th Floor
New York, NY 10005-2500
(646) 428-3900
Rev. April 2020


 Notice of non-discrimination under 504.pdf 
Telephone: (212) 374-6888 ● Fax (212) 374-5596

504 Accommodations: Student & Family Guide

Section 504 of The Rehabilitation Act of 1973 requires public schools to offer accommodations for
eligible students with disabilities. These accommodations help students with special health needs to
participate in New York City Department of Education (DOE) programs and activities on an equal basis
with their peers who do not have disabilities. This guide explains who qualifies for accommodations, how
to apply, and how accommodation plans are developed.
Learn more about Section 504 on the DOE 504 Accommodations webpage or by reaching out to your
school’s 504 Coordinator.

Which students qualify for 504 accommodations?
Students qualify if:
1. They have a physical or mental impairment; and
2. The impairment substantially limits at least one major life activity.
1. Physical or Mental Impairments
Some examples of physical or mental impairments are physical disabilities, health conditions,
mental disorders, and learning disabilities.

What about short term or episodic impairments?
 Short term impairments (like a broken leg) may qualify a student for 504 accommodations.
This depends on the type of the impairment, how long it lasts, and how severe itis.
 Episodic impairments (like asthma) may qualify a student for 504 accommodations. Students
are qualified if the impairment substantially limits a major life activity when it isactive.

2. Examples of Major LifeActivities
 Caring for oneself
 Walking
 Seeing
 Hearing
 Speaking
 Breathing
 Eating
 Sleeping
 Standing
 Lifting
 Bending
 Reading
 Focusing
 Thinking
 Communicating
 Learning
 Working
 Doing tasks with one’s hand

Does your child have an impairment that substantially limits them in any of the life activities listed
above? If so, your child may qualify for accommodations under Section 504. Once the correct
forms are submitted to the school, each student’s case is reviewed individually.

Which accommodations are available for eligible students under Section 504?
Your child may be eligible for health services and/or other types of accommodations.
 Health services are for students who need to take medicine (like insulin) or receive a special
nursing treatment at school. For these services, please submit the relevant Medication
Administration Form (MAF) or Medically Prescribed Treatment Form to your child’s school.
 Educational accommodations are for students who need building, classroom, or testing
accommodations. For example, students with trouble hearing may need to be seated close to the
blackboard. Other students may need a barrier-free building, assistive technology, or breaks or
extra time to take tests. For these accommodations, please submit the Request for Section 504
Accommodations Form with HIPAA, and Medical Accommodations Request Form to your school’s
504 Coordinator.

Additional examples of accommodations include:
 Paraprofessionals are assigned to students who require support with tasks due to their disability
in order to access DOE programs and activities. For example: a student with diabetes who is not
able to monitor their blood glucose levels on their own or a student who may need assistance with
toileting due to a physical or physiological disability.
 Transportation Accommodations, such as for limited travel time or paraprofessional support (to
provide one-to-one supervision on the school bus), are reviewed by the DOE Office of Pupil
Transportation, who makes a recommendation to the school’s 504 Team. Ask your 504
Coordinator for more information.

How do I request accommodations?
Complete the forms as described above. All forms can be found on the DOE Health Services or 504
Accommodations webpages. You may also ask your school’s 504 Coordinator for the forms.
Return completed medication/medical treatment forms to the school nurse/medical professional in
the school building, and the Request for Section 504 Accommodations and Medical Accommodations
Request forms to your school’s 504 Coordinator. The 504 Coordinator will contact you within 5 school
days of your initial request to schedule a meeting that will occur within 30 school days of your initial
request. You will be part of the school-based 504 Team that meets to discuss your request and other
relevant information about your child and decides if your child is eligible for accommodations and if so,
which accommodations are most appropriate.

Who goes to the 504 accommodations meeting (“504 Team meeting”)?
The 504 Team meeting is attended by you and people who know your child’s abilities. They understand
the information that is being reviewed and know the types of accommodations that may meet your
child’s needs. The 504 Team meeting must include at least two people who can:
 Talk about your child’s abilities and skills. (For example, your child’s teacher or guidance
counselor may attend.)
 Interpret reports or evaluations. (For example, the school social worker or nurse may attend.)
 Share information about the accommodations that may meet your child’s needs. (For
example, the 504 Coordinator should attend.)

What information is reviewed at the meeting?
The 504 Team will review information from different sources, such as your child’s tests,
observations, work samples, report cards, and medical records. This will help the Team understand
your child’s abilities, achievement, behaviors, and health needs. Parents and school staff may bring
any information they believe best describes the child’s abilities and needs.

Diagnosis and Suggestions from Your Child’s Doctor
Your child’s doctor must complete the Medical Accommodations Request Form. The doctor may
suggest that the school provide certain accommodations. The 504 Team will decide if the suggested
accommodations are appropriate, and if so, how to provide them at school.

How is eligibility determined?
The 504 Team will consider if your child’s impairment substantially limits a major life activity. They will
make this decision based on information reviewed at the meeting. The 504 Team will consider if your
child’s impairment has a significant impact on your child’s performance or participation in school.

Can my child receive related services with a 504 Plan?
Typically at the DOE, students who require related services receive them through an IEP, and not a 504
Plan. Eligibility for related services is determined on an individualized basis. Examples of related services
are physical therapy, speech therapy, and mandated counseling services. If your child appears to need
any of these services, generally the 504 Team will refer your child to the school or district Committee on
Special Education.

Does my child need a 504 Plan for health/medical accommodations?
Not all students who need health services at school need a 504 Plan. If your child’s health service does
not affect their ability to participate in school and other DOE programs and activities on an equal basis
with their peers who do not have disabilities, then they do not need a 504 Plan. Contact your school’s
504 Coordinator for guidance.

 Example 1: A student visits the nurse’s office periodically for pain relievers for
headaches. They do not need any other supports or accommodations.• This student does not need a 504 Plan.

 Example 2: During the school day, a student with diabetes must have their blood glucose levels
monitored throughout the day, takes insulin at certain times, and needs bathroom breaks and
access to glucagon and snacks to manage their diabetes care.• This student does need a 504 Plan.

How are accommodations developed?
The 504 Team decides which accommodations will best meet your child’s individual needs. The Team
considers the type of condition your child has, and how significant its impact on the student’s ability to
participate. They will choose accommodations that will give your child an equal opportunity to take part
in school.
Students are provided necessary accommodations in the least restrictive environment in order to
interact to the greatest extent possible with their peers who do not have disabilities. This means each
504 Team develops an individual student’s 504 Plan with the goal of limiting missed instruction time and
separation from classmates.
 For example: A student with diabetes who cannot yet independently manage their health condition
at school may be assigned a paraprofessional to monitor their blood glucose in the classroom, or
wherever the student is throughout the school day, such as the gymnasium or hallways.

Once my child is determined to be eligible, is my child always eligible for accommodations?

504 Plans must be reviewed before the end of each school year or more often if necessary, and
amended at the time of the review, if necessary.
If your child’s impairment continues to substantially limit their participation in school, your child will
remain eligible for accommodations. The 504 Team will meet before the end of the school year, to the
extent possible, to create a new Plan for the upcoming school year.
If it is decided that your child’s impairment no longer substantially limits their ability in a major life
activity, your child is no longer eligible for accommodations (the 504 Plan is ended).

What types of communications will I receive?
Schools will communicate with you about DOE Section 504 policies. All schools post and share the
Notice of Non-Discrimination under Section 504.
If the 504 Team decides that your child qualifies for 504 accommodations, you will receive:
 A Notice of Eligibility. If you do not agree with the eligibility determination, talk to your school’s
Borough/Citywide Office Health Director. Contact information will be provided by the school or
can be found on the Section 504 webpage. You may also request an Impartial Hearing to
challenge the determination of the Health Director and must submit the written request within
10 days of receiving the determination.
 504 Plan. If your child is determined eligible for accommodations, the 504 Coordinator completes
the 504 Plan with the 504 Team’s input and based upon the relevant documentation. No 504 Plan
may be implemented without written parental consent, which is typically provided at the 504
Team meeting where the Plan is completed or soon thereafter.
 An Annual Notice of Reauthorization. This letter will tell you the steps that you must take to have
your child’s 504 accommodations renewed for the next school year.
See Chancellor’s Regulation A-710 and the Section 504 Accommodations webpage for more

Do I have the right to language access services during the Section 504 process?
Upon request, parents whose preferred language is one of the nine most common languages other than
English spoken by NYC residents as identified by the DOE (“covered languages”) have the right to
interpretation at 504 meetings, and translation of 504 Plans and notices. You can request language access
services by speaking with your school’s 504 Coordinator. Parents, who prefer a language other than
English or one of the covered languages, may also request language access services.
If you have concerns regarding language access services, please follow the escalation process described
on the DOE’s website (at If your concern is not resolved at the school
or district level, you may file a complaint. Details on how to file a complaint are explained on the DOE's
website (at 

Do you have additional questions?
 Reach out to your school’s 504 Coordinator or Health Director. The DOE Section 504 Program
Manager can also be reached at
 Learn more about accommodations on the DOE’swebpages mentioned above.

OSH-4 504 Student & Family Guide rev.9/2020


Here is the form you need to fill out for your child's 504 accommodations. 

 Parent Accommodations-Request Form- with-HIPAA 2.pdf